Dental Revenue Sharing and Doctor Commission Software
Associate commission worked out from the invoice itself, line by line, on net — and shown in full to both sides.
Most clinics pay associate dentists a share and calculate it once a month in a spreadsheet, from invoices, a lab file and somebody's memory of who did what. That is where the arguments come from. Dentrah calculates each doctor's share on the invoice line the treatment was billed on, and records every payout against the period it covers.
Free first month — 30 days with every feature unlocked. No credit card. Priced per clinic, not per user.
Quick answer
Dental revenue sharing software calculates what each associate dentist has earned from the clinic's own invoices. Dentrah does this per invoice line and on net: gross is quantity times unit price minus discount; net is gross minus lab cost minus the clinic's internal procedure cost; the doctor's share is their own commission percentage of that net, and the clinic keeps the rest. Salaried doctors take no share. Payouts are recorded with the period they cover.
Key takeaways
- Per line, not per invoice: a filling and a crown on the same bill are calculated separately.
- On net: discount, lab cost and procedure cost come off before any share is worked out.
- Per doctor: each doctor carries their own commission percentage; salaried doctors take no share.
- Shown, not summarised: the arithmetic is visible, so the clinic and the doctor can check the same figures.
- Payouts have a period: a payout is stored against the months it settles, so a month cannot be paid twice.
Who needs doctor payout software
Any clinic where somebody other than the owner treats patients for a share of the fee: a practice with one or two associates, a clinic that brings in a visiting endodontist or implantologist for particular cases, or a group running several branches from one account. If you treat every patient yourself there is nothing here for you — dental software for solo dentists covers that case instead.
How the commission calculation works
Commission is applied to each line of each invoice, using the figures already recorded on that line. Nothing is entered twice.
| Step | Calculation |
|---|---|
| Gross | quantity × unit price − discount |
| Net | gross − lab cost − procedure cost |
| Doctor share | that doctor's commission % × net (nil for a salaried doctor) |
| Clinic share | net − doctor share |
Why the deductions come first
A share of gross and a share of net are very different amounts on a case with a laboratory bill attached. If the clinic pays the lab, buys the materials and then also pays a full percentage of the headline fee, an expensive crown can earn the clinic almost nothing while looking like the biggest case of the week. Taking the lab cost and the internal procedure cost off first keeps the same case worth doing for both sides. The arithmetic behind that comparison, with several worked examples, is set out in the guide to how to calculate dentist commission, with worked examples; this page is about the software that applies it.
Procedure cost stays internal
Procedure cost is what the treatment costs the clinic to perform — materials and consumables — and it is set in your procedure list. It is used for the commission calculation and for clinic reporting, and it never appears on the patient's invoice. The patient sees quantity, unit price, discount and the amount due, as described in what every dental invoice should show.
A worked example on one invoice
The figures below are illustrative — they are not market rates and not a price list. They are shown in rupees because India is our main market; your own fees, currency and percentages will differ, and the arithmetic does not. One invoice, three lines, two doctors.
Dr A is an associate on 30%. Dr B is salaried, so no share is calculated on her line.
| Composite filling × 2 | PFM crown | Scaling | Invoice | |
|---|---|---|---|---|
| Treating doctor | Dr A | Dr A | Dr B | — |
| Commission rate | 30% | 30% | salaried | — |
| Quantity × unit price | ₹5,000 | ₹12,000 | ₹1,500 | ₹18,500 |
| Less discount | ₹500 | ₹0 | ₹0 | ₹500 |
| Gross | ₹4,500 | ₹12,000 | ₹1,500 | ₹18,000 |
| Less lab cost | ₹0 | ₹3,500 | ₹0 | ₹3,500 |
| Less procedure cost | ₹600 | ₹800 | ₹200 | ₹1,600 |
| Net | ₹3,900 | ₹7,700 | ₹1,300 | ₹12,900 |
| Doctor share | ₹1,170 | ₹2,310 | ₹0 | ₹3,480 |
| Clinic share | ₹2,730 | ₹5,390 | ₹1,300 | ₹9,420 |
Two things are worth noticing. The crown bills for more than twice the filling line but, after a ₹3,500 lab bill, contributes less than twice as much to Dr A's earnings — which is the honest picture, and the reason to calculate per line. And Dr B's scaling line leaves its whole net of ₹1,300 with the clinic, because a salaried dentist takes no share.
Because the calculation is shown this way rather than as a single monthly figure, both sides can check it: a doctor who queries a number can be walked down one column.
Recording payouts against a period
Calculating what is owed is half the job; the other half is knowing what has been settled. A payout is recorded with the period it covers, not just the date it was made, so the record answers one specific question: has this doctor already been paid for this month? A late payout, or a month settled in two instalments, still points at the months it belongs to. Earnings otherwise live in invoices, payments live in a bank statement, and the link between them lives in a chat thread.
What the clinic sees
Earnings per doctor for a date range, built from invoice lines, alongside what has already been paid out for those periods. Revenue, appointment and collection reports roll up across branches in the same account.
What the doctor sees
The lines they treated, with the discount, lab cost and procedure cost that produced the net, and the percentage applied. Staff get individual logins with per-module permissions, so a doctor need not be given the run of the clinic's accounts.
Where the figures come from
Nothing on the commission screen is typed into it. The treating doctor, quantity, unit price and discount come from the invoice raised for the treatment; the lab cost is entered against the line it belongs to; the procedure cost comes from your procedure list and can be overridden on a line. Dental billing software that itemises per line is what makes the commission calculation possible in the first place — a lump-sum invoice cannot be split fairly afterwards. The full module list is on the features page.
Which plan includes revenue share
Revenue share is part of the recommended plan and of the free first month, which unlocks every feature for 30 days with no credit card. The limited plan covers appointments, prescriptions, invoices, payments and reports, and does not include revenue share. If paying associates is the reason you are looking at software, the limited plan is not the plan to buy. Current amounts are on the pricing page; pricing is per clinic per month, not per user, with no setup fee and no long-term contract.
Limits to know before you decide
- It records payouts, it does not move money. The transfer to the doctor happens through your bank or in cash; Dentrah stores what was paid and for which period.
- It is not payroll software. It does not run payroll, calculate income tax or work out TDS on a payout. What you deduct before paying is for you and your accountant.
- It is not in the limited plan. Revenue share needs the recommended plan or the free first month.
- It applies your agreement; it does not write it. The percentage, and what it applies to, is a commercial decision you make and enter per doctor.
These limits apply to Dentrah as a whole, in every country:
- Payments are recorded, not collected: there is no built-in card or online payment processing, and no payment-gateway integration.
- No insurance claim submission or electronic claims processing.
- No national health-record or e-prescribing integration.
- Support is provided remotely, in English, over WhatsApp and email, Monday to Saturday, 10:00 AM to 7:00 PM IST (UTC+5:30). There is no in-person or on-site support.
- The software interface and voice dictation are in English.
- No tax module: invoices show the clinic's own prices, and tax such as GST or VAT is not calculated.
Clinics in India will also want to read about rupee billing, GST, UPI collection and where the data sits on the page for dental clinic software in India. For the product as a whole, see the overview of Dentrah dental clinic management software.
Dental revenue sharing software: frequently asked questions
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